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The Ultimate Guide on e Learning for Consultancy

When there’s something lacking in your educational plan and training program –


E Learning consultancy services!

Okay, so it doesn’t have the same ring to it.

But your need for an eLearning consultant could be a real issue. If it’s your first time implementing online learning, if you don’t know an LMS from an LXP, or if you simply don’t have the time to buckle down and create an online training course…

Well, let’s just say mistakes could be made.

But we can avoid those mistakes with an eLearning consultant. An eLearning consultant is an authority on eLearning who gives advice, creates strategies, and observes markets. They plan, execute, and manage a digital learning program.

Want to know more? Settle in, and we’ll tell you all there is to know about eLearning consultancy if you need it and what to consider.

What is an e Learning Consultancy?

An eLearning consultant is an individual who provides guidance, advice, and experience to help businesses create successful eLearning programs.

They can either be hired by a start-up and help build from the ground up or be brought on by an established company to aid in growth and expansion.

Either way, they’re someone you hire to help you create and implement an eLearning strategy for your business. Kind of like an interior designer.

Main responsibilities of an eLearning Consultant

Depending on the organization's needs, an eLearning consultant can provide many different services. They offer know-how and experience to build an effective online learning strategy through LMS implementation, course creation, analytics reading, and more.

The most common responsibilities of an eLearning consultant are:

  • Creating a blueprint for your online learning strategy
  • Helping you choose an LMS
  • Building a content creation strategy
  • Converting old courses to new formats
  • Managing your eLearning program
  • Measuring the efficacy of your eLearning program

First time implementing online learning in your business? No problem. It doesn’t matter if you don’t know what you’re doing; consultants are perfect for first-timers.

And they’re worth every penny. 42% of companies saw increased revenue after implementing eLearning, but 41% of instructors believe they aren’t prepared enough to leverage educational technology on their own effectively.

They can also help advise and coach on pricing. Pricing on your courses, the cost of your LMS, and how much competitors spend on LMS.

Because surveying the field is another thing e Learning consultancy does.

Types of e Learning Consultancy Services

e learning consultancy

Did we get you excited? Good.

Here we’re going to go into all of those things in-depth. Take a closer look at everything an eLearning consultant can do for you.

Although honestly, we can’t go into everything they can do.

They’re pretty much superheroes.

1. Advice on how to start an eLearning program

Delaying an eLearning program could be detrimental to your company.

You could lose time, money, and productivity every moment you operate without one.

Here are a few ways it’s hurting you:

Training issue


Outdated regulation training

Unsafe work environment

Unintuitive, long-form manuals

Unengaged trainees with little knowledge retention

Archaic, unpersonalized lessons

Low worker productivity and satisfaction

Travel and commute, venue renting, reproducing and updating materials

High cost and loss of profits

But starting a digital learning program without the proper knowledge can be bad, too.

You need a car to get around, but you want to know how to drive before you get behind the wheel.

An e Learning consultancy service can guide you through implementing an online learning program smoothly so you can get right to reap the benefits and skip all of the mistakes and trial and error.

2. Comparisons of different eLearning models

There isn’t just one type of online learning.

Your company might benefit the most from a specific one. Or two.

Or even three.

Different models and types like:

  • Synchronous learning
  • Asynchronous learning
  • Collaborative learning
  • Adaptive learning
  • Fixed learning

And that’s just a random selection of all the possibilities. There’s more than that. Did it make your head spin, too? You can see why a consultant may be the right thing to do.

For more juicy info on various types of digital learning, take a look at our blog post ILT: Instructor-Led Training LMS.

3. Advice and guidance on LMS platforms and other tools

searching for guidance with LMS

Sure, you could type “eLearning tools” into Google…that should do the trick, right?

Trust us. You’ll get hundreds of results. LMS software, tech, tips, apps…

Even if you manage to nail down the types of tools you need, you won’t know which one is best, which features are needed, which price is reasonable, or which is highway robbery.

Someone with experience to help you out will be a life-saver. Choosing a learning management system can be challenging.

Did we just slide that in there? We’re smooth.

4. Calculating the potential value and benefits of eLearning

We can tell you that there will be benefits, but wouldn’t you rather know specifics? Instead, wouldn’t you get estimates and percentages to understand better the return you’ll get on your effort and cash?

E Learning consultancy services will help you scope out potential gains. They can aid your company in applying courses employees will engage with and digest. They can help you make money instead of just spending it.

An eLearning consultant expertly uses data and predictive analytics to ensure you make the best decisions.

So you can start training programs that work and not even bother with the duds.

5. Content creation strategy

A quiz here – a video there?

Course creation is harder than you’d think.

Deciding how and where information is delivered is tricky. Implementing information into videos, slides, PDFs, tests, quizzes, and classrooms is a careful balance and, if done incorrectly, could result in a janky, unintuitive experience.

Consultants can help you set up a solid, effective strategy for your course and content creation. For them, making an attention-grabbing and streamlined learning system is as easy as 1, 2, 3.


And your consultant will have plenty of creative authoring tools at their disposal with Tovuti. With over 40 different types of interactive content, they’ll never run out of course ideas.

6. Measuring the overall impact and efficacy of training

So point 4 has you calculating the potential, and now we’re measuring the current impact. It’s good to know whether or not your implemented system is going along swimmingly.

A consultant can tell you if the information’s being absorbed correctly or if anybody’s coasting through. Maybe the course needs a minor tweak. Perhaps it needs to be rehashed.

Having someone to utilize big data accurately won’t just help your training; it’ll help your return. The average ROI for companies that use analytics and data is 1300%

Having someone sort through reports and learner assessments and accurately read them will give your program a huge advantage.

For an in-depth look at e-assessments, check out our blog post Online Assessment for Learning Management Systems.

7. How to implement mobile learning

You want to implement mobile learning. Trust us.

Don’t believe us? Drink up these stats:

Completion speed

Mobile users complete courses 45% faster

Productivity boost

Mobile learning boosts productivity by 43%

Engagement increase

72% of learners report increased engagement with mobile learning


70% of learners feel more motivated when using mobile learning

Plus, 8 out of 10 learning professionals favor mobile learning because of its development speed and reduced production cost.

But you might not even know where to begin. E Learning consultancy can help sort out any start-up confusion so you can get right to the benefits of mobile learning.

And Tovuti just happens to have excellent mobile learning.

*cough cough*

8. Process management

eLearning consultants can help you oversee your education strategy and manage it. 

If you don’t know the best way to implement the online learning strategy, chances are you don’t know how to handle it.

An e Learning consultancy service can:

  • Review projects
  • Absorb feedback
  • Monitor performance and time management
  • Give critique
  • Encourage good communication

And more. They don’t just set things up and run, leaving you to fend for yourself in this brand new digital learning world.

They’re better than that.

9. Provide an overall scan of the market and competition

Sun Tzu famously said: “Know thy enemy and know yourself. In a hundred battles, you will never be defeated.”

And maybe that’s a little dramatic. But scoping out the competition is always a good idea.

eLearning consultants can examine your competitors, analyze the target audience, see if there’s a market for what you’re selling, and discover a solid pricing structure.

Don’t put effort, time, and money into something there isn’t a market for.

10. Convert old courses to shiny new ones

You don’t have to throw out old content if it’s good.

An eLearning consultant can help you review old courses, handbooks, and manuals and find what’s still worth using – then convert it to digital. They can turn those old training materials into shiny new quizzes and gamified lessons.

Existing content doesn’t just utilize factual information; it saves money and time.

A solid LMS makes bringing your content into a digital education strategy easy.

How to Determine if You Need an eLearning Consultant

Now, we will go over a few points that will help you determine if your organization could benefit from eLearning consultancy.

After going through that long list of how awesome they are, we’re sure you want one anyway, but you can read this just to be sure. ;)

1. Is this your first time implementing eLearning?

Nobody’s good at something the first time they try it.

Even making toast. Believe us on that one.


If it’s your first time trying an online learning program, e Learning consultancy service can:

  1. Save you time
  2. Make informed decisions
  3. Boost productivity
  4. Reduce costs
  5. Eliminate trial and error

Like any consultant; they’re the expert you call in to help you make the best decisions for your organization. You're spending money on their paycheck to sidestep mistakes and get the best possible outcomes from the start.

You’re a babe in the woods if it's your first time. E Learning consultancy can be your forest ranger.

2. Are you short on time and resources?

You could be comfortable implementing your eLearning program – maybe you’ve even done it before.

But if you have no time – say a big project is coming up or your mother-in-law is visiting

Having someone handle your new eLearning program for you would be a huge benefit.

The same goes for having few resources. It’ll be detrimental to your success if you’re trying to start a program without the right tech, tools, or connections.

An eLearning consultant can find the tech, download the tools, and usually have many connections and SMEs (subject matter experts) at their disposal.

Then you can concentrate on making your mother-in-law comfortable.

3. Is your competition’s online learning game fierce?

Take a look around – are your competitors killing it with digital learning? Are they getting great numbers with low employee turnover, high knowledge retention, and great ROI? And they owe it all to eLearning training?

Getting a leg up with a consultant might be a good idea.

E Learning consultancy can not only bring you up to speed with your competition to ensure you aren’t left behind in the dust – but they can also scan the field and find out exactly how successful your competitors are and why.

4. Have you tried implementing an eLearning strategy, and it sucked?

Sorry to be blunt. It’s kind of what we do here.

If you’ve tried online learning before and it failed, chances are it was how you implemented it. It wasn’t eLearning’s fault.

The course was unengaging, the layout confusing, and the data was left unused and forgotten.

Bringing in a professional will allow your company to give online learning a real try.

You might even learn a thing or two.

5. Just a one-time project?

Maybe your organization is looking for a one-time eLearning project. It’s going to be training for a specific event this summer, and that’s all.

It doesn’t make sense to make a huge show out of eLearning if it’s a quick one-off project. Why bother learning all this jargon yourself, researching the best LMS, and planning a difficult, practical course when you won’t need to know it a few months from now?

You’re re-doing your kitchen. You don’t have to marry a carpenter to get it done.

8 Things To Consider When Hiring an eLearning Consultant

considering hiring a consultant

Okay, so you’re certain you need an eLearning consultant. Now it’s time to go over the considerations when hiring a consultant.

Things like your organization’s size, budget, and industry all come into play and affect what type of consultant you should hire.

1. Business size

How big your business is will determine what type of consultant is a good fit.

There are different types of e Learning consultancy services:

  1. Freelance consultancy
  2. Boutique consultancy
  3. Large consultancy

Freelance consultants are sole proprietors and mainly work on small eLearning projects. Usually, they charge by the hour and are pretty affordable.

Boutiques are the middle ground – a small consulting business. They aren’t huge – they offer more hands-on, personalized work – but they aren’t as small as freelancers. They’ll usually have more access to connections and expertise. This type of consultancy shines with rapidly-scaling businesses.

Large consultancies typically offer similar services as boutiques but on a much larger scale.

2. Internal or external consultancy

This is deciding if you want your consultant to be a long-term employee.

Your organization and function employ internal consultants as a fully-fledged team members. They work on typical eLearning consultant activities but also focus on internal marketing and internal consultancy, which is providing guidance and advice to different departments and colleagues within your company.

They're great for companies that have an ongoing consultant need and also have a higher budget.

External consultants are hired by your organization for a set period and are separate businesses that may also be guiding other companies simultaneously. They give advice and direction that your team then takes and puts into action.

3. Company budget

*sigh* It always comes down to budget.

But money makes the world go-’round, doesn’t it?

Which consultant you hire, how many projects they work on, what responsibilities they have, and whether or not you go with an internal or external consultancy all hinge on the company budget.

The correct price tag will ensure you’re getting the perfect sized eLearning consultancy for your business and a high ROI.

Although about $1,286 is spent per employee on training, whichever digital learning consultant you get will be worth it.

You can get the low-down on Tovuti’s consulting services pricing and more over here at our professional services page.

4. Industry-specific

healthcare industry specific consultants

It’s a good idea to get a consultant who’s worked in your industry before. Maybe someone who’s worked in your industry multiple times.

Some experience doing eLearning consulting in healthcare, finance, or whatever your industry happens to be will be extremely helpful. You want to try and reduce the amount of:

“Err…I’m not sure. Let me check.”

If you're corporate, go for a consultant with a history in corporate eLearning. Then you can hear the reassuring:

“Absolutely. I’ve done this a thousand times.”

5. The consultant’s content and strategy approach

Not every eLearning consultant is the same. They have varied approaches to their content and programs. None are necessarily wrong, but they may not be for you.

Talk to them and their previous customers to understand how they work. Are they more independent in their work and decisions? Or do they regularly run their work by SMEs?

Even their preferred tools, tech, and method of communication can be factored in. Finding a consultant who prefers communication through your favorite app is a bonus. Or maybe they use plain ol’ email…, and so do you.

You want them to be a good fit.

6. Up-front, honest pricing

Okay, so this applies to most businesses you deal with.

Upfront pricing lets you know how much you’re investing and tells you a bit about your consultant and how open they are.

You just don’t get a great feeling from undisclosed pricing.

Knowing how much they charge from the get-go will help you factor in the pricing to your overall program plan before you even hire them. You’ll be in control from step 1.

And it feels good to be in control.

7. Reputation and testimonials

Hiring a consultant with good testimonials is a no-brainer – that’s what testimonials are for.

Every business wants to spread a good reputation to aid their chances of being hired in the future, and consultants are no different. Here’s a handful of things you can do:

  • Ask for references
  • Speak to past clients
  • See how they impacted their last client’s business
  • See the efficacy and stats of their last training program

No one’s going to tell you their faults personally. They’ll say they’re perfect.

Look for someone else’s opinion.

8. Privacy and security: knowing your information is safe

Data security is essential. Ensuring that your consultant has the professionalism and ability to secure your information is imperative.

Here are a few basics:

  1. Communicate how they intend to store your data
  2. Make sure they’re willing to sign an NDA
  3. Make sure they’re using an encrypted server and development platform

It also helps to ensure that your LMS is secure in the first place. Tovuti has top-notch security and privacy, including compliance with HIPAA, AICPA, PCI, and more. Learn more at this webinar: All Things Compliance.


elearning consultants

We’ve given you the basics of eLearning consultants. We’ve given you the details on eLearning consultants.

Now we’re releasing you into the world. 

Go! Find your perfect consultant!

If you’re looking to start a first-time project, correct an old training program that flopped, or just want some solid, professional guidance, an eLearning consultant will be a clear choice.

Advice on strategy, direction on course creation, measurement of training efficacy, and help to choose an LMS are all things your consultant may be doing for you very soon.

Watch our demo today; you could implement your first course before you know it.

Tyson Chaplin

Tyson Chaplin earned his Master of Educational Technology degree from Boise State University in 2014. He also earned a graduate certificate in Technology Integration and holds teaching certificates in online teaching, special education, and history.

Tyson is an Idaho native who is passionate about technology and how it can help all people learn and better themselves. He has worked in both public and private sectors. Tyson enjoys cooking and traveling with his wife, Malia, and restores vintage video game systems in his free time.

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