What is eLearning Software?
eLearning software (also commonly referred to as a learning management system LMS) is a tool that allows you to create and manage online training courses and materials for employees. LMS software allows you to facilitate self-paced or instructor-led training, giving employees various ways to learn new skills and improve existing ones.
How Does eLearning Software Work?
Before employees can learn online, courses and content need to be created and uploaded to the eLearning software environment.
The software's back-end allows instructional designers (course creators) to author the courses, but they typically create the courses separately using SCORM and then upload them to the online eLearning software from there.
Administrators can use the eLearning software to set user permissions, which controls a user’s level of access to the system, create user groups to bulk manage many users at one time, and much more.
When a user logs into the eLearning software from the front end, they only see an environment that looks similar to a website that they can navigate. Through this environment, they can access eLearning courses, learning resources, and other information that they need.
Why Do You Need Online eLearning Software?
In an increasingly online world, digital training solutions are becoming increasingly necessary across the board, whether in the corporate world or in education. Pretty much every company uses some form of digital training materials, usually word documents and PowerPoints covering different topics. eLearning software provides a way to not only make training materials more accessible and engaging, it gives you useful information on the effectiveness of those materials for achieving employee training goals.
Remote learning allows you to train numerous employees at one time on a new company policy or procedure. It also allows employees to partake in training anytime, anywhere in accordance with their work schedule. Many eLearning software programs support mobile learning, meaning that employees can even complete training straight from their phones, offering even more flexibility with training.
Even if your company isn’t fully remote or not remote at all, online eLearning software is still beneficial for managing training courses. It provides one centralized location for all training materials, typically with complete categorization and searchability, meaning that materials don’t have to be gathered and organized for each employee. Instead, they can simply sign onto the software and find what they need immediately. With eLearning software like Tovuti, you can also assign specific individual or sets of courses and materials to each employee as needed.
Depending on the eLearning software you use, it can also be easy to update existing courses. With Tovuti, for instance, you can update or change course information directly through the built-in course authoring tool without the need to upload a new SCORM file.
With eLearning software, you can keep track of individual employee or team progress, including grades, time taken on each course, and more, giving you a better understanding of productivity and skill levels.
To summarize, eLearning software provides
- A way to take existing training materials and make them more interesting and engaging for employees
- The ability to track and manage individual employee or team training progress
- Greater scalability with training
- A centralized location for all training courses and materials
- A way to update existing course content easily
Best eLearning Training Software Evaluation Criteria
You may be convinced that eLearning software is the solution for your organization’s training needs, but with so many software offerings out there, it can be difficult to separate the wheat from the chaff and choose the right one.
One of the ways you can choose the best eLearning training software is by looking at the features it offers and aligning those features with your training goals. For example, suppose one of your training goals is to ensure that every employee always has access to the most up-to-date information. In that case, a feature that you should look for is built-in course authoring to make updating courses and training materials as easy and efficient as possible.
Here are several stand-out features you should look for in eLearning training software:
Built-in course authoring tools
Updating course content can be a pain when you have to update parts of the course using different software manually (e.g. Adobe Captivate, Articulate 360) compile those components into a new SCORM or xAPI file and upload it to the eLearning course software. Instead, built-in course authoring tools allow you to make updates directly in the eLearning software platform, saving time and eliminating the need for coding.
Administration features (Single Sign-On, admin users, and analytics)
Single Sign-On makes it easy for users to log into the system. It might not seem like a big deal to have a separate login for the system, but when you have multiple pieces of software you have to log into multiple times a day, Single Sign-On adds a bit more convenience when it comes to accessing online learning. It also helps with security, as breaches are much less likely if, let’s say, an employee is using their Google account to sign in, as Google typically multi-factor authentication and sign-in alerts to secure account access.
For security and access control reasons, it’s also crucial that eLearning software includes robust administration features. Being able to control what parts of the software are accessible to admin users is essential for keeping your content secure.
Analytics gives you a better understanding of how your employees are performing and helps you identify improvements with course content. For example, if you find that employees are breezing through an important section that should require more thought, you could question further: is the content too easy? Too boring? Is it useful? etc.
White labeling (make the software your own)
White labeling allows you to apply your organization’s logo and colors throughout the interface, giving the eLearning software a more personal touch. eLearning software programs like Tovuti also allow you to apply white labeling to third-party course content so everything can have a uniform look.
Gamification (to make course content engaging)
Nobody wants to spend time on a boring eLearning course, so make it exciting! Aside from making course content more engaging, Gamification also helps with things like retention and motivation.
There are two other important considerations you should consider before choosing eLearning software: integration with your current tech stack, and onboarding.
For example, if your organization primarily uses Google for email and scheduling, but the eLearning software doesn’t support Google, then it wouldn’t be the best choice. Onboarding is also important. Does the company you’re going with provide onboarding and implementation services, or are you on your own? Most companies will want some form of onboarding, especially if it's the first time they are using eLearning software.
So for our evaluation of eLearning software programs outlined in the next section, we’re focusing on the following:
- Essential features (on-platform course authoring, admin, white labeling, and gamification)
- Configurability with existing tech stack
- Onboarding and customer service
Popular Options For eLearning Software Every Manager Should Consider
Here are our recommendations for the best eLearning software offerings currently available on the market.
There are a few things that make Tovuti stand out from similar software offerings. First, it’s a cloud-based eLearning platform, meaning it can be accessed from anywhere and any organization that uses it doesn’t have to host the system themselves.
Secondly, the system itself is very flexible and scalable, meaning that it can work for businesses that have a small number of employees to businesses with thousands of employees. Tovuti also comes with pre-built interactive course modules and media, allowing you to build a course from scratch within the system faster and easier.
Third, our customer service is honestly second to none. We take great pride in ensuring that our system is built around your organization’s existing inner workings, rather than you having to make concessions to fit our software. This means that the system is tailored for your business, not the other way around.
If ease of use and quick creation of eLearning course content without the need for formal training is your top priority feature in an eLearning software platform, then Coassemble is a great option. The software is focused on companies implementing eLearning software for the first-time eLearning that want easy drag-and-drop course creation without relying on an instructional designer to create course content for them.
The platform is optimized for mobile devices, meaning that employees can access training materials and courses on the go. It’s also cloud-based, so organizations don’t have to worry about hosting their own content or system.
Lessonly by Seismic is an online sales and customer service training, enablement, and coaching software solution that focuses on quick and effective implementation. It is a cloud-based solution that also offers full mobile functionality and includes built-in course authoring and content libraries for easier course creation.
Organizations choose Lessonly mainly for its ease of use, much like Coassemble, but also because it doesn’t take long to implement; it can be up and running in as little as ten days.
Following the theme of simple, effective, and of course easy, Easy LMS aims to provide a system where you can quickly get your organization up and running with training. It includes mobile functionality, is cloud-based, and can support an unlimited number of courses.
With Easy LMS, your subscription includes a certain number of user sessions per month rather than focusing on a specific number of users. This means that potentially unlimited users could access the system at one time, but every time someone logs in, that counts as a session. Thankfully, even the lowest tier subscription includes 25,000 sessions, which would be more than sufficient for a smaller company. Higher-tier plans offer more sessions per month (up to 100,000) if you need more. Features such as learning paths and more robust administration features are available for an additional monthly cost (over and above the subscription cost).
As a cloud-based eLearning platform, Thinkific allows organizations to create eLearning courses and host them on their own personalized website. The main draw with Thinkfic is to monetize your course content, so if you’re a training organization or just have excellent content your think others in your industry would be willing to pay for, then this is a great eLearning platform choice. You can integrate with platforms like Salesforce and Shopify, accept and manage payments, and create promotional sales bundles and coupons through the platform. Thinkfic also includes a course builder with templates, so you can easily create courses and get them ready to sell or deliver to employees.
Business Use Cases For eLearning Software
There are a number of ways that you can take advantage of eLearning training software to enhance training outcomes, whether it's a small business environment or a large corporation.
Employee Training and Development
Many businesses implement interactive eLearning software to enhance their existing training programs and provide additional training so staff can gain new skills or develop their existing ones. Some eLearning software programs, like Tovuti, provide access to thousands of third-party courses that can be white-labeled to offer employees more training opportunities.
Regulated industries often require regular training to ensure that all workers meet current standards, usually for things like workplace safety. While classroom training was the norm for many regulated industries, online compliance training saves companies time and money, plus delivers training that results in better or similar outcomes when compared to in-person training.
On the other hand, compliance training can also just mean that every employee within a company understands and acknowledges important company policies and procedures. Either way, eLearning training software can be used to deliver important training faster, easier, and to more employees at once.
Different groups and associations within regulated industries often offer a variety of training courses to members. With eLearning suite software, these organizations can offer more training to their members on an on-demand basis.
Monetization of Training Courses
Many organizations have spent a lot of time developing and optimizing their eLearning courses, and want to sell those courses to others who can benefit from them. Through eLearning suite software like Tovuti, you can assign prices to your courses and make them available for purchase online. You can even accept payments, set up a subscription model (great if you’re going to be adding more content as time goes on), and handle promo codes for your customers.
Extended Enterprise Learning
Extended enterprise learning refers to training that’s offered to anyone who uses or sells your product or service. Typically, the eLearning courses will focus on product knowledge as well as information about your organization, such as values and company goals.
With extended enterprise training, your eLearning suite software will need to be able to support multiple learner portals so that each client (e.g. channel partner, branch, sub-brand, etc.) can access their own area complete with their own branding and colors. Through Tovuti’s custom brand manager/extended enterprise feature, you can offer these custom eLearning experiences to an endless number of clients.
Where can I find eLearning Software Training?
Some eLearning software programs offer access to a wide variety of third-party courses. With Tovuti, you have access to thousands of pre-built courses that you can start offering to your audience immediately. You can even white-label these courses with your organization’s logo and colors to truly make them your own.
What is the Best Online Platform for Learning?
The best online platform for learning is subjective, but there are a few things you can keep in mind when making your choice. First, what are your training goals? When you can define your training goals in advance, it’s easier to match them with the features you’ll need in online eLearning software to meet them. For example, suppose your training goal is to be able to provide courses to multiple stakeholders, including clients and channel partners. In that case, you’ll want eLearning software that can support multiple learner portals.
What is eLearning Course Creation Software?
eLearning course creation software is a tool that allows you to create and edit courses directly on the platform. Whereas normally you would have to create and update a course using another program, like Adobe Captivate, for example, and then export the file onto the eLearning platform, built-in eLearning course creation software eliminates that step.
What is Interactive eLearning Software?
Interactive eLearning software includes gamification elements, which are features that you can add to courses that make them more fun and engaging to your audience, similar to what you’d find in a video game. Including gamification in eLearning courses has been proven to increase motivation for learners.
Summary / Wrap-Up
If you haven’t taken full advantage of eLearning software to manage your organization’s training, then now is the time to do it. In this post, we covered:
- What eLearning training software is and why you need it. Online eLearning software allows you to create, manage, and track digital training courses for employees and clients. The main benefits include cost savings, scalability, easy updates, making course content more engaging, and having a centralized location for all training materials.
- Recommendations for the best eLearning software available on the market. Our recommendations include Tovuti, Coassemble, Lessonly, EasyLMS, and Thinkific.
- How you can use eLearning software for your business. From employee development and training to monetization of your courses to extended enterprise training, eLearning offers a ton of opportunities to add additional value to your employees and clients.
As far as fully-featured eLearning course creation software goes, Tovuti offers an easy, user-friendly solution. Watch our demo now and discover the ins and outs of our top-rated eLearning software.