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Published on:
August 12, 2022

How to Choose The Right Enterprise Learning Management System

How to Choose The Right Enterprise Learning Management System

How do you provide training for everyone? Consistent, good training.

Four words: enterprise learning management system. 

What Is an Enterprise Learning Management System (LMS)?

An LMS is a platform that enterprises can use for virtual, remote, or eLearning, all terms relating to online learning. An LMS allows for course customization, creation, and delivery. These courses can  often  be completed asynchronously.

An enterprise LMS can be particularly useful for large groups of employees across different locations who all require the same training. Main Types of Users for an Enterprise LMS

Everyone  who’s part of an enterprise (big or small), from managers to  clients, can use an enterprise LMS. We’ve outlined in the table below a selection of primary users with a description of how they may implement an  enterprise LMS.

Users

Description

Partners These users may be interested in training to learn more about the company, products, services, processes, or anything new with the company.
Clients An LMS can provide training on new products, information, and procedures for clients.
Employees Employee training can be necessary for a variety of reasons, including onboarding, training for promotions, training on new products and/or processes.
Managers Even managers need training on new products, processes, technology, management, and team training.


Types of Enterprise Learning Management Systems

There are different types of enterprise learning management systems:

  • Open-source LMS
  • Proprietary LMS
  • Cloud-based LMS
  • SaaS LMS
  • Web-hosted LMS
  • Commercial LMS
  • Free LMS
  • Installed LMS

If you’re looking for a deeper dive, our article Learning Management System Guide: Tools, Benefits & More explains the differences in more detail. Open-source LMS

Open-source LMS allow users to download, see, and edit the source code. This means that code can be added, deleted, or changed in some way to customize the LMS, although without knowledge of coding, it would be difficult to use. Open-source LMS are free to download and use. However, they will need to be hosted on a server,which costs money and which you may need to pay professionals to do.

Proprietary LMS

Proprietary LMS, on the other hand, do not allow access to the code in the same way as open source platforms. Instead, the platform (or the team behind it) oversees maintaining it. These types of LMS come with a subscription and features licensing fee and potentially maintenance and support fees. They also typically have a high degree of customer support.

Cloud-based LMS

Cloud-based LMS are where users log in online with a web portal, and course content is stored in the cloud. These types of LMS make it easy for content to be accessed anywhere, from any device (as long as there’s internet access) because everything is stored in the cloud, so all you need to do is sign in and you’re ready to go. No installation is necessary. Tovuti is a cloud-based LMS.

Saas LMS

Here’s another type of LMS where no installation is required for the user – despite the software-as-a-service name. These models are hosted on the cloud by a software vendor but licensed out by subscription for users. Other names for this LMS include on-demand software, hosted software, and web-based software.

Web-hosted LMS

A web-hosted LMS is hosted online. Ownership and maintenance of the product are delegated to the platform itself, and there may be fewer customization options available than some of the others on this list. However, with a subscription, you get access to a product that doesn’t require a tech person to use because maintenance and programming responsibilities are not up to you.

Commercial LMS

A commercial LMS isn’t a universal model, but it is installed or service-based, with a set amount of features that a limited level of customization.

Free LMS

Typically, a free LMS is an open-source LMS. And, it’s not necessarily free. There are no purchasing costs, subscription costs, or licensing costs, but, as mentioned with open-source LMS, there are costs associated with maintaining it on a server (and potentially maintaining it overall). Plus, if you do not have a programmer on staff to customize the LMS, you may need to hire one, which would be  another cost.

Installed LMS

With this type of LMS, you typically purchase, and license (which renews annually), and host it on your server or pay a company to host it on a server for you. Then voila, it’s yours to manage and maintain.

Key Considerations when Choosing the Right Enterprise LMS

When choosing the right enterprise LMS for your enterprise, there are a few factors you’ll want to consider. Some of those include:

  1. Features
  2. Number of people accommodated
  3. Costs
  4. Integrations
  5. Ease of use
  6. User base

Features

When choosing the right enterprise LMS for your organization, take stock of any features you’ll find essential to the training you plan on delivering. Certain features are common among most, if not all, LMS platforms. However, others may be a bit more unique.

Below are examples of standard features you may want to ensure your enterprise learning management system has:

Number of People Accommodated

The objective of an enterprise learning management system is that your organization will be able to offer training for more people, including external partners and customers, depending on the size of your business. When deciding which one to pick, ensure it  accommodates the appropriate number.. For example, if you’ll need a large number of people to join videoconferences, make sure the videoconferencing feature allows for the largest number of people you’d reasonably ever have joining a meeting.

Costs

It’s no surprise that enterprise LMS can come with a hefty price tag, considering all the benefits and features included. But you’ll still want to compare prices to  make sure that you’re getting a good deal.

Some LMS do not reveal pricing on their website, so you can simply contact the LMS to discuss it.

Some LMS offer custom plans. This can be another factor that affects overall price and something you’ll want to discuss with the LMS. Integrations

If you already have apps and resources for training or tracking purposes, you may want to continue using those with your new enterprise learning management system. So, make sure they can be integrated with your new LMS.

As we mentioned above, integrations are a common feature of LMS, but you’ll want to determine if the ones you need can be integrated, especially if it’s a more unique or unusual app and/or resource.

Ease of Use

When choosing an enterprise LMS, make sure it’s not going to be difficult for those who need to use it, including those who’ll be on the backend for course creation, delivery, and tracking, and the learners who’ll need to complete courses.

Some LMS allow for free trials, or offer demos, like Tovuti, so you can know how user-friendly it is before making a commitment.

A robust customer support offering, like Tovutihas, can also help increase the ease of use.

User Base

Not everything you need to consider has to do with the enterprise learning management system. You also need to consider those who will be using the LMS, including management, partners, employees, and clients. You’ll want to consider things like:

  • How tech-savvy are they?
  • In what ways do they learn best?
  • Does the LMS include ways for users not located in-office to get training help and discussion?
  • How much time do they have to complete the training?
  • How much time do they have to work on training?

Benefits of an Enterprise Online Learning Management System

There are a lot of upsides to having an enterprise online learning management system. Some of those benefits include:

  1. Cost reduction
  2. Time savings
  3. Elimination of redundancy
  4. Increased revenue
  5. Improved customer loyalty
  6. Consistent training
  7. Boost in morale
  8. Ability to work independently

Cost Reduction

Despite the cost of maintaining an enterprise learning management system, organizations will likely still save money overall by using one for employee training over in-person training.

Not only will you save on travel costs that will no longer be required, but also on productivity.

Because online training can usually include more asynchronous learning, which means that it can be done independently, at the learner’s own pace.

Rather than spending a long period of time at once to complete a course, learners can choose to do training whenever they have the time. Maybe they fit in a few minutes when they first arrive, before lunch, or while they’re waiting for a meeting to start.

Some forms of training, like microlearning, which is learning in bite-size chunks, really accommodate this ideaand it leads to learners being able to:

  1. Finish courses quicker
  2. Spend more time doing their jobs at work

These two factors lead to an overall cost reduction.

In fact, TechJury sources SH!FT says that after IBM switched to remote learning, it saved about $200 million.

Time Savings

Being able to learn as it fits into your day, as we discussed in the previous point, with things like microlearning and course modules,saves time.

In fact, the same TechJury sources eLearning Industry as saying it takes 40-60 percent less time to complete employee training virtually.

Basically, learners can complete these courses in smaller sections, when it is convenient for them and can complete them in less time than it typically takes to complete an in-person course. All this leads to time saved doing training.

Your learners will no longer have to take so much time out of their days to dedicate to training, affecting productivity, and your employees’ enjoyment of and motivation to complete it.

Elimination of Redundancy

A benefit of having one enterprise LMS for the entire enterprise is that it can eliminate redundancy. All the courses, data, analytics, etc., for the whole company’s training, will be available in the same space.

It also allows employees to have access to the same pool of knowledge.

Both of these aspects result in an elimination of redundancy in the company’s processes, which creates more streamlined experience and improved and more accessible communication across the company’s departments.

Increased Revenue

As you can imagine from the cost reductions and the time savings, your business will be saving money, which is also a big perk. But it’s not just that you’ll be saving money. You’ll be able to increase your revenue.

With the time saved in training, combined with the better-trained team,employees are able to use higher levels of skills to increase revenue.

In fact, SH!FT cites The Business Impact of Next-Generation2011 as reporting that companies that train employees with technology have 26 percent more revenue generated per employee.

It’s not a new idea that a better-trained team generates more revenue. That’s why businesses know training is so necessary. The same SH!FT article cites The Ambient Insight 2012-2017 Worldwide Mobile Learning Market – Executive Report says that 42 percent of companies believe online learning results in more revenue.

Improved Customer Loyalty

Improved customer loyalty is a benefit of enterprise LMS on a couple of fronts.

  1. You’ll have better trained, higher-skilled staff that, in turn, have better customer service skills and customers better.
  2. Ifyou offer training for your customers, they’ll be more invested in your company. They’ll have put work into it, and they may appreciate the investment into them by offering training in the first place.

Improved customer loyalty is an important part of any business. Identifying ways to earn it is something every company wants (enterprise or otherwise).So, why not try achieving it by investing in better training using an enterprise learning management system?.

Consistent Training

By having one place where courses for everyone in an enterprise sit, you’ll be offering consistent training for everyone in your company. They’ll all have access to the same courses, rather than, for instance, potentially different locations (if applicable) offering employees various courses with slightly different information.

There can be a definite benefit to all employees learning the same knowledge from a course that is supposed to be teaching them the same knowledge. It will result in more consistent skills, knowledge, and processes. This can create a more cohesive experience for customers, but also help simplify inner processes, and eliminate any confusion.

Boost in Morale

Using an enterprise learning management system can also give a boost in morale for employees. There are a few different reasons for this.

  1. GOne, gamification, which is the addition of game elements to a non-game activity (like learning), is intendedto make learning more engaging, but because of that, it can also make learning more fun. People want to do fun things, and they’ll feel better after doing them.
  2. ETwo, employees will be more confident in their skills after training,which will make them feel more motivated in their jobs and give more energy to their work.

Obviously, this boost in morale that results in better work is a benefit to the enterprise as well, as it’s likely to result in an increase in productivity and revenue.

Ability to Work Independently

Employees want the convenience of completing online courses at any time, using any device as long as it has internet access.

And they can be done independently.

Rather than employees having to take time out of their busy schedules to sit in a seminar, they can squeeze a bit of training in here and there throughout their day.

Been staring at numbers all day and need a break? Do some training.
Finished a report 15minutes before lunch and don’t want to take it early? Do some training.
Waiting for a potential partner to show up for a business lunch? Do some training.

Employees can fit in their training when there are a few extra minutes at work instead of derailing their day.

Success Stories for Enterprise LMS Systems

Now that we’ve told you all about why enterprise LMS systems are a good idea let’s show some success stories.

Company

Enterprise LMS

Success Story

Gusto LearnUpon The case study on LearnUpon’s website states:
  • Over 1,500 employees completed 52,000 courses in a year
  • 1,600 certified partners
TTEC SAP Litmos The case study on SAP Litmos’s website states:
  • Employees’ desire to stay increased by 22%
  • Voluntary attrition decreased by 10%
Boomi Absorb LMS The case study on Absorb LMS’s website states:
  • 50% less time for completion of “at least one popular learning track”
  • Certification rate increased 29% month over month


FAQ

What is the best LMS for an enterprise?

There is not one best LMS for every enterprise. Instead, there’s the best LMS for your enterprise, which you will only find with careful research.

That being said, we recommend Tovuti. It’s a scalable LMS, including for enterprises. It has a variety of great features, including course authoring, integrations, gamification, virtual meetings, forums, ratings, and comments.. Not to mention Tovuti’s excellent customer service, including offering four one-hour coaching sessions within the first 30 days of purchase to help you and the many employees at the enterprise get used to the LMS.

How do you choose the right enterprise learning management system for your business?

Selecting the right enterprise LMS for your business can be a complex process. It takes careful consideration, and potentially a few calls and emails to different LMS services.

Keep these considerations in mind:

  • Features
  • Number of People Accommodated
  • Costs
  • Integrations
  • Ease of Use
  • User Base

In Summary

An enterprise learning management system can be a great resource for enterprise businesses of any size so employees, partners, and customers can be well-trained and up to date on any important company information or policies.

It provides a variety of benefits including:

  • Cost reduction
  • Time savings
  • Elimination of redundancy
  • Increased revenue
  • Improved customer loyalty
  • Consistent training
  • Boost in morale
  • Ability to work independently

When picking the LMS for your enterprise, keep in mind these considerations:

  • Features
  • Number of People Accommodated
  • Costs
  • Integrations
  • Ease of Use
  • User Base

To help you along with this process, feel free to contact us to discuss your LMS needs. Or see how LMS like Tovuti work, watch our demo

Author:
Amey Humphries
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