Businesses need an enterprise learning platform that’s equipped to handle their unique challenges. To be sure, it should check all of these boxes.
Ultimate enterprise learning platform checklist: features and benefits
In today's fast-paced business landscape, where continuous learning and development are key to staying competitive, enterprise learning platforms have become indispensable. These sophisticated tools serve as the backbone of employee training and skill enhancement, enabling organizations to thrive in a dynamic marketplace.
The right enterprise learning platform can revolutionize the way an organization operates, fostering growth, enhancing employee performance, and ultimately contributing to its overall success. From streamlining onboarding processes to offering personalized learning experiences, these platforms hold the potential to drive efficiency, productivity, and innovation.
How to choose the right corporate learning platform
However, selecting the right corporate learning platform is no small feat. The market is flooded with options, each boasting its own set of features and capabilities. Navigating this complexity can be overwhelming, and the consequences of making the wrong choice can be significant.
Choosing an ill-fitting learning platform can hinder rather than facilitate your organization's learning and development efforts. It can also result in wasted resources, frustrated employees, and missed opportunities for growth.
Picking the right LMS matters. So we’ve put together a checklist of everything that your corporate learning platform needs to have and their associated benefits. This checklist, in addition to knowing these corporate learning management system non-negotiables, will ensure you’ve found a well-rounded LMS that is prepared for the unique challenges of a business environment.
Due to the scale and complexity of their training and development needs, simple administration is a must-have for large enterprises. Enterprise organizations often have vast and diverse workforces, requiring efficient training and development management.
Simple administration tools streamline the process of onboarding, assigning courses, and tracking progress for thousands of employees across different departments, locations, and job roles. This efficiency minimizes administrative overhead and ensures that training programs can be managed effectively and consistently at scale.
Additionally, large enterprises are dynamic, frequently adapting to changing industry landscapes and organizational structures. A straightforward administration interface empowers administrators to make rapid adjustments, such as updating course content, creating new training modules, or modifying user roles and permissions.
Moreover, the complexity of compliance and reporting requirements tends to be higher for large enterprises. Simple administration tools simplify the process of tracking and reporting on training activities, ensuring that organizations can demonstrate compliance with industry regulations and internal standards, mitigating risks.
Lastly, large enterprises often have a global presence, with employees and stakeholders spread across various locations and time zones. An enterprise learning platform with a user-friendly interface facilitates consistent, accessible training across organizations, ensuring that employees worldwide can easily access and engage with training resources.
Engagement is an incredibly important feature to have in a corporate LMS platform. Some engaging elements include gamification, interactive assessments, social learning tools, and videoconferencing capabilities. These elements help to promote active participation and contribute to a deeper understanding of the subject matter.
When learners are engaged, they are more likely to absorb and apply knowledge, participate in discussions, complete courses, and seek out additional learning opportunities. Moreover, engaged learners often report higher job satisfaction and productivity.
Engaged learners are also more likely to retain and apply the knowledge and skills they acquire through training. This, in turn, leads to more effective learning outcomes, which can have a direct impact on the success of business initiatives.
For businesses engaging with customers and partners, a well-designed and engaging training experience can enhance brand loyalty. And engaged learners are more likely to extract maximum value from your training programs, which can lead to increased customer satisfaction, improved partner performance, and ultimately, a positive impact on your bottom line and ROI.
Data analytics and reporting
Analytics and data reporting are essential in an enterprise learning platform because they empower organizations to measure, improve, and optimize their training efforts. They also allow trainers to easily keep track of learner insights, which can be challenging for organizations that are spread out among many learners and geographic locations.
Analytics and reporting provide valuable insights into the performance of training programs and learners. They enable you to measure the effectiveness of your training initiatives, identify areas for improvement, and assess learner progress. This information can help you make data-driven decisions to enhance your training content, delivery methods, and strategies.
And it can help you allocate resources efficiently. By identifying which courses or training modules are most popular and effective, you can allocate resources to improve or expand those areas. Conversely, you can phase out or revamp less effective training initiatives, saving time and money.
Overall, comprehensive reporting and analytics empower administrators and organizational leaders to make better-informed strategic decisions. You can track the impact of training on key performance indicators, such as employee productivity, customer satisfaction, or partner performance. And use this data to align training initiatives with broader organizational goals and objectives.
Compliance needs vary widely across businesses. Some may operate within industries that are subject to strict regulatory requirements, such as healthcare, finance, and manufacturing. Others may conduct routine compliance training for things such as security, privacy, or business ethics.
Compliance tools in an LMS ensure that employees receive the necessary training to meet these legal obligations. Failure to comply with regulations can lead to legal consequences, fines, or even the revocation of licenses to operate.
A corporate LMS platform with compliance capabilities helps organizations mitigate risks by providing them with the necessary tools to remain in good standing with regulations. It also helps admins provide standardized training content at scale.
This ensures that all employees receive consistent and up-to-date information, reducing the risk of compliance gaps due to variations in training delivery. And since an LMS automates the tracking of training completion and progress, it ensures that the data is accurate.
A corporate LMS platform with the right compliance tools saves time and resources by reducing the administrative burden associated with manual record-keeping. And it ensures that instructors are prepared for auditing bodies.
Customizable learning paths
Every employee is unique, with varying skill levels, roles, and learning preferences. Customizable learning paths allow organizations to tailor training content to individual needs. This personalization ensures that employees receive relevant and engaging content that aligns with their specific job roles.
When employees see that training is tailored to their needs, they are more likely to be motivated and engaged in the learning process. And it’s been proven that relevant content enhances learning retention and application.
Customization also helps organizations increase training efficiency. By presenting only relevant materials, employees don’t waste time on unnecessary or redundant training. This frees them up to spend time on tasks that directly contribute to their job performance.
Another reason why customizable learning paths are so valuable to corporations is that it can help with career progression. Employees value opportunities for career growth and development. And employees are more likely to stay with an organization that supports their career advancement.
An enterprise learning platform with customizable learning allows administrators to create highly-relevant necessary training and tailored career paths that boost efficiency and increase job satisfaction.
Developing training content from scratch can be time-consuming and costly. Content libraries offer pre-built, ready-to-use materials that save organizations significant time and resources. This efficiency is particularly crucial in fast-paced corporate environments.
When training needs arise suddenly, content libraries enable organizations to quickly deploy relevant materials. This agility is essential in responding to emerging industry trends, compliance requirements, or new product launches.
And as organizations grow, their training needs expand. Content libraries can scale with the organization, providing a growing workforce with access to a diverse range of training resources without the need for extensive content development efforts.
Content libraries can offer a wide range of learning materials, including courses, modules, videos, documents, and assessments. This diversity provides employees with access to a rich pool of resources to support their training needs – without draining time from an in-house L&D team.
Lastly, for organizations with a global presence, content libraries can offer multilingual training materials and culturally relevant content. This enables consistent training delivery across diverse regions and markets in an easy and fast manner.
Mobile learning allows employees to access training content anytime, anywhere, using their smartphones or tablets. And with 89% of employees saying they want training available anywhere and anytime they need it, according to one study, access to a mobile application is necessary in today’s corporate environment.
In today's workforce, many employees work remotely or in flexible environments. Mobile learning accommodates the needs of remote workers, field employees, and those who prefer self-paced learning, ensuring that training is accessible to everyone, regardless of their location or schedule.
With a mobile application, learning can happen during downtime, commuting, or while on business trips, maximizing opportunities for skill development.
It also supports continuous learning, where employees can access resources and updates as needed. This fosters a culture of ongoing development and adaptability in the face of changing business requirements and industry trends.
Though a small feature, e-signatures are a valuable asset to have in a corporate learning platform. E-signatures enhance the efficiency, security, and convenience in the management of agreements, consent forms, and other documents related to training and employee engagement. They also consolidate HRIS systems and streamline workflows.
For new learners, e-signatures simplify the enrollment and onboarding process. Instead of using multiple platforms, or requiring physical signatures on paperwork, new employees, partners, or other learners can electronically sign agreements and consent forms in the LMS while completing their onboarding path.
E-signatures are legally binding in many jurisdictions, provided they meet specific requirements and standards. By using e-signatures in an LMS, corporations can ensure that all necessary legal agreements, such as confidentiality agreements or compliance acknowledgments, are signed and documented, reducing legal risks.
If your corporate LMS platform allows, you can have these documents transferred over to your HRIS system. Or you can store them in the LMS itself and reduce your need for any additional outside systems, reducing administrative overhead and accelerating the onboarding process for new learners.
Integrations enable the seamless flow of data between an LMS and other systems, such as HRIS software, talent management platforms, content libraries, and analytics tools. This ensures that information is consistently and accurately shared between different systems, eliminating the need for manual data entry or data migration.
Corporate learning platform integrations are particularly important for setting up automation and configuring settings. For example, integrating with HRIS systems allows for efficient user management. New employees, role changes, or departures are automatically reflected in an LMS, ensuring that user accounts and permissions are up-to-date.
Or, when a learner completes a course, an integration with an HR system can trigger the delivery of certificates, badges, or course completion notifications. This automation streamlines administrative tasks, reducing manual repetitive tasks and the risk of errors or missed deadlines.
And integrations with systems such as SSO solutions allow users to access the LMS using their existing corporate credentials. This simplifies the login process, enhances security, and ensures a consistent user experience across multiple systems.
SCORM, which stands for “sharable content object reference model,” is a set of technical standards and specifications to ensure that online learning content and learning management systems can work together seamlessly.
SCORM compliance is a must-have on any enterprise learning platform checklist because it ensures that eLearning content created in one learning management system can be used seamlessly with another. This interoperability is crucial for corporations that may change or upgrade their LMS over time.
Essentially, SCORM enables businesses to retain and reuse existing content without extensive redevelopment. If you already have existing materials, SCORM allows you to import these materials easily into an LMS. Without SCORM compliance, you would have to manually recreate these materials in your new learning management system.
And when content needs to be updated or revised, SCORM simplifies the process. Changes made to SCORM-compliant content are automatically reflected across all courses and instances where that content is used. This ensures that employees always have access to the most current and accurate information.
SCORM reduces the overall cost of content development, as well as the time and resources needed to maintain and update content.
Train multiple audiences
Some businesses may not realize it, but the value of a learning management system can extend beyond just training internal employees. With the right LMS, businesses can also train customers, partners, and vendors, increasing brand loyalty and, even, creating a new revenue stream.
A corporate LMS platform that adapts to multiple audiences is vital. And just as important is one that can accommodate the unique needs of each of these audiences.
An LMS that can accommodate multiple audiences creates a centralized and comprehensive training ecosystem. It allows organizations to manage all training content, resources, and reporting in one platform, regardless of the audience. This simplifies content management and reporting, reducing complexity for administrators.
Maintaining consistent branding and messaging is vital for reinforcing an organization's identity and values. A multi-audience LMS ensures that training materials, communications, and user interfaces remain consistent, enhancing brand recognition and trust.
Organizations may evolve, and their training needs can expand rapidly, especially in growing companies. An LMS that can accommodate an increasing number of users, courses, and resources without requiring a complete overhaul or system replacement is crucial.
Even better is an enterprise learning platform that can grow incrementally, allowing organizations to invest in additional capacity as needed. This approach minimizes upfront costs and allows companies to allocate resources strategically, scaling the LMS in line with budget constraints and business growth.
Scalability also ensures that the LMS maintains optimal performance even when the user base or data volume increases. This prevents system slowdowns, crashes, or degraded user experiences, which can negatively impact training efficiency and learner satisfaction.
For organizations with a global presence, scalability is particularly essential. It enables the LMS to serve employees, partners, or customers across different regions and time zones effectively. A scalable platform can provide localized content, language support, and regional customization to accommodate diverse audiences in new regions – all without disruption.
How to tell if you’ve found one of the best corporate learning platforms
Finding the right LMS can be challenging. But if it checks off all the boxes on this list, it’s very likely you’ve found one of the best corporate learning platforms for your needs.
Corporations face unique challenges and need specific features to help them thrive with an LMS. By checking an LMS against all of this criteria, you can be confident that you’re getting one that will meet your needs today and in the future.
Tovuti is a best-rated corporate LMS platform
Tovuti is a top-rated corporate LMS platform that reduces the need for third-party platforms – and your tech stack – by consolidating features into one easy-to-use platform. By leveraging Tovuti LMS, you get an experience that’s easy on you and fun for your learners.
With Tovuti, administrators can easily create engaging courses, automate their training program, track their efforts to make effective business decisions, provide tailored learning experiences, and more.
And with the most robust gamified and interactive features on the market, including over 40 plug-and-play gamified features, leaderboards, and virtual classrooms, learners are sure to retain information and have fun doing it!
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